Understanding the unpredictability of weather and its potential impact on events, "The Courtyard" has established the following policy to ensure the safety of all participants and maintain the integrity of event planning, while also providing solutions to weather-related challenges:

Weather Monitoring and Notification: "The Courtyard" management actively monitors weather forecasts for potential inclement weather conditions and will notify the event organizer(s) of any concerns as early as possible.

Tenting Option for Inclement Weather:

Availability: In anticipation of inclement weather, "The Courtyard" offers the option to tent large areas of the outdoor space to protect the event. This option is available at an additional cost and is subject to availability of materials and labor.

Advance Planning Required: To utilize the tenting option, event organizer(s) must indicate their interest and make arrangements no less than 7 days prior to the event date to ensure adequate preparation time. Costs associated with tenting will be communicated in advance and must be agreed upon by the event organizer(s).

Rescheduling Policy:

Request to Reschedule: If tenting is not feasible or desired, event organizer(s) may request to reschedule their event due to inclement weather concerns. Such requests must be made no less than 72 hours before the scheduled event start time.

Rescheduling Process: "The Courtyard" will work with the event organizer(s) to find an alternative date within 12 months of the original date, subject to availability. It is noted that "The Courtyard" does not offer refunds, and rescheduling is the primary remedy for weather-impacted events.

Decision Timeline and Safety Priority: Final decisions regarding tenting or rescheduling due to inclement weather must be made according to the timelines outlined above. The safety of guests, staff, and vendors is our highest priority, and we reserve the right to make final decisions on event modifications for safety reasons.

Communication: All discussions and decisions related to inclement weather, including tenting arrangements or rescheduling, must be documented in writing between "The Courtyard" management and the event organizer(s). Confirmation of any adjustments to the event plan will be provided in writing.

By booking an event at "The Courtyard," the event organizer(s) acknowledge and agree to the terms set forth in this Inclement Weather Clause. This clause forms an integral part of the overall agreement for event hosting at "The Courtyard."

Events Consulting Services Maximize the impact of your event with our specialized Events Consulting services. Whether you are organizing a private celebration, a corporate event, or a large-scale gala, our team of experts provides tailored support and guidance to ensure your event is flawlessly executed and memorable.

Our Services Include:

Venue Selection: Assistance in selecting the perfect venue that aligns with your aesthetic and functional needs.

Vendor Coordination: We manage all communications and coordination with high-quality vendors for catering, décor, entertainment, and other services to ensure a seamless integration.

Event Design: Expert advice on themes, décor, and layout planning to enhance the ambiance and overall guest experience.

Logistics Management: Detailed planning of event timelines, guest flow, and other logistical elements to ensure smooth operations.

On-site Support: Our consultants provide hands-on support during the event to oversee all aspects and swiftly address any issues that may arise.

Fee Structure:

Initial Consultation: A complimentary 30-minute session to discuss your event’s vision and how we can assist in making it a reality.

Basic Package: Priced at $500, this package includes up to 5 hours of consulting, covering venue selection, basic vendor coordination, and event layout planning.

Premium Package: Starting at $1,000, this comprehensive package provides up to 10 hours of consulting, which includes all services offered in the Basic Package plus in-depth event design, extensive vendor liaisons, and on-site coordination during the event.

Custom Packages: We offer customized consulting tailored to your specific event needs. Pricing varies based on the scope and complexity of the services required.

Why Choose Our Consulting Services?

Our team brings years of expertise in the event planning industry, delivering both creativity and meticulous attention to detail. We are committed to transforming your vision into an exceptional event that exceeds expectations. Let us handle the complexities of event planning so you can focus on enjoying your special occasion.

For more details or to book your initial consultation, please contact our events team.

Tastings are an integral part of our event preparation process, allowing us to fine-tune and perfect our offerings to meet your expectations and preferences. To facilitate this, we have established the following guidelines:

Tasting Sessions: We offer complimentary* tasting sessions for our clients to sample our diverse range of Menu items that our packages have to offer. These sessions are scheduled by appointment to guarantee personalized attention and ample time for exploration.

Booking Tastings: All tastings require a minimum of 72 hours’ advance booking and must be scheduled during non-peak hours. Please note that tastings cannot be conducted on Fridays or Saturdays due to high demand. Please contact our event team at least 3 days in advance to schedule a tasting session that aligns with your availability.

*Tasting Menu and Fee: Each tasting session accommodates up to four attendees and includes two glasses of wine per guest. The food tasting is limited to the menu items included in the chosen package(s) for your event. Additionally, we charge a nominal fee of $50 per person, plus tax and gratuity which covers the cost of the tasting experience and ensures the quality of service and offerings provided.

Gift Card Offer: Upon completion of the tasting and upon selection of a package with a paid deposit, you will receive a gift card to /pôr/ wine house in the amount of the total fees paid minus tax and gratuity for the tasting session. This gift card serves as a token of our appreciation for choosing our services and allows you to enjoy our offerings further.

Feedback and Adjustments: Your feedback during the tasting is invaluable. We take your input seriously and use it to refine our offerings, ensuring they align precisely with your expectations for the event.

Please let us know your preferred date and time for the tasting session, and any specific themes or preferences you'd like us to consider. We're committed to making this experience both enjoyable and productive as we work together to create a memorable event.

Thank you for entrusting us with this opportunity. We look forward to curating a remarkable experience for your event.

Warm regards,

Event Coordinator

events@porwinehouse.com

Taxes, service charges, and gratuity are not included in the prices listed above. Additional room fees may apply. Children are priced at $15.00 each. Hourly minimums may be required depending on the date and time of the event, with all food and beverage (F&B) costs contributing towards these minimums. A setup fee of $100 applies for every 25 guests. Staff can be provided to tray pass drinks tailored to your specific needs at a rate of $150 per server for 2 hours. For events without alcohol, the package price will be reduced by $10 per person, though all set minimums will still apply. Your final guest count must be submitted 10 days prior to the event. Additional restrictions may apply; please refer to your final event contract or consult your event coordinator for details.